Pathology On The Reef

15th - 18th September 2022

Please see below the best available conference rates for the Reef View Hotel on Hamilton Island for the upcoming Pathology On The Reef Conference 2022.

The Reef View Hotel represents the ultimate in 4 star resort hotel accommodation, with rooms that are amongst the largest standard hotel rooms in the Pacific. All of the Reef View Hotel rooms overlook Catseye Beach or tropical gardens and are central to all conference venues. Each room is superbly furnished with twin queen sized beds and lounge area with large balcony. The bathroom is fitted with a bath, separate shower and twin vanities.

The discounted rates quoted are available for all pre & post stays, subject to availability.

Should you wish to stay at one of our other properties such as Palm Bungalows, Beach Club, qualia, Holiday Homes and the Yacht Club Villas please contact our Groups Reservations Department on groups@hamiltonisland.com.au or 1300 963 877.

Please note that accommodation is subject to availability. Should your chosen accommodation type be fully booked, please contact our Groups team on groups@hamiltonisland.com.au or 1300 963 877 to discuss alternative options.

We look forward to welcoming you on Hamilton Island for the upcoming conference.

Flight update: Due to unprecedented demand for flights to the Whitsunday region, we highly recommend that all attendees book flights to Hamilton Island as early as possible.

Restaurant Bookings: Please be advised that restaurant bookings are available 6 months prior to arrival. We recommend booking restaurants in advance via the below link for any pre or post event stays;
www.hamiltonisland.com.au/food-wine/book-a-restaurant.

Browse Reef View Hotel Accommodation Options

Standard Room

Nightly rate from

$330

Prices are per room, per night, single/twin share.

The best available room on the day will be allocated. To guarantee a Coral Sea View room or a recently refurbished Superior Garden View room, a fee of $50 per room per night is applicable

Call 1300963877 or email Groups to book

King Coral Sea View Room

Nightly rate from

$405

Prices are per room, per night, single/twin share.

Call 1300963877 or email Groups to book

To secure a guaranteed Superior Garden View room or Coral Sea View room, click on the Book online now button above and select Reef View Standard room to be presented with these upgrade options in the booking process.

Breakfast

Please note breakfast is not included in your room rate. You can enjoy daily breakfast overlooking Catseye Beach at Sails Restaurant or the Pool Terrace at Reef View Hotel at the special conference rate of $33 per adult per night.

To pre-book your breakfast at the special conference rate per adult per night, please select the breakfast option during the booking process. Alternatively breakfast can be purchased on the island for $38 per adult per day.

More Accommodation Options

Should you wish to stay at one of our other properties such as Palm Bungalows, Beach Club, qualia, Holiday Homes and the Yacht Club Villas please contact our Groups Reservations Department on groups@hamiltonisland.com.au or 1300 963 877.

Palm Bungalows

Nightly rate from

$400

Prices are per room, per night, single/twin share.

Call 1300963877 or email Groups to book

Beach Club

Nightly rate from

$800

Prices are per room, per night, single/twin share.

Call 1300963877 or email Groups to book

qualia

Nightly rate from

$1,490

Prices are per room, per night, single/twin share.

Call 1300963877 or email Groups to book

Terms and Conditions

The following terms and conditions are specific to the Pathology On The Reef which entitles delegates to a discounted group accommodation rate.

Rate Eligibility

Dates are inclusive and subject to availability
The Pathology On The Reef discounted group accommodation rate is available for delegates attending the conference between 15 - 18 September 2022. Pre & post stays and discounted group accommodation rate dependent upon availability
Accommodation bookings must be received no later than 30 days prior to the conference start date: 16 August 2022. Any bookings received after this date cannot be guaranteed on the discounted group accommodation rate

How To Book

Book online using the ‘Book Online Today’ buttons above or alternatively call the dedicated Groups Accommodation Coordinator at Hamilton Island Holidays on 1300 963 877, or email groups@hamiltonisland.com.au

The online booking portal will close 7 days prior to arrival: 8 September 2022. Please contact our Groups Department on 1300 963 877 to make a booking after this time.

Rate Inclusions

Reef View Hotel & Palm Bungalows

Nightly accommodation at the Reef View Hotel
Return airport/marina transfers and use of Island Shuttle
Use of catamarans, windsurfers, kayaks, stand up paddle boards and snorkelling equipment
Use of gym, spa, sauna and tennis court hire
Kids Stay and Eat Free - for kids 12 and under at participating restaurants only
Complimentary WiFi in guest rooms & selected hot spots around Hamilton Island

Beach Club

Nightly accommodation at Beach Club
À la carte breakfast daily
VIP return airport/marina to hotel transfers
VIP point to point chauffeur service
Use of catamarans, windsurfers, kayaks, stand up paddle boards and snorkelling equipment
Use of the Beach Club lounge, pool and restaurant
Use of gym, spa, sauna and tennis court hire
Complimentary WiFi in guest rooms & selected hot spots around Hamilton Island

Note: Beach Club does not cater for guests under the age of 18 years. Maximum occupancy of 2 guests per room.

qualia

Nightly accommodation at qualia
A la carte breakfast daily at the Long Pavilion restaurant, qualia
All non-alcoholic beverages at qualia - including soft drinks, juices, waters, tea and coffee (does not include blended beverages)
Use of an electric golf buggy for duration of stay (drivers licence required)
24-hour chauffeur service around Hamilton Island
VIP return Hamilton Island airport/marina transfers
Use of non-motorised watercraft
Use of the qualia gym, spa, sauna and access to tennis court hire
Complimentary WiFi in guest rooms & selected hot spots around Hamilton Island

Note: qualia does not cater for guests under the age of 16 years. Maximum occupancy of 2 guests per room.

Hamilton Island Holiday Homes

Complimentary golf buggy
Home essentials starter pack
Use of catamarans, windsurfers, kayaks, stand up paddle boards and snorkelling equipment
Kids Stay and Eat Free - for kids 12 and under at participating restaurants only
Access to Baby’s First Holiday request items
Free WiFi at selected hotspots across the island

Airfares

Not included

Exclusions

Cannot be used in conjunction with any other offer. Available to new bookings only. Hamilton Island room nights cannot be purchased for the purpose of third party promotions and prizing.

Promotional Misprints

Hamilton Island Enterprises Limited (HIE) endeavours to ensure that all prices listed on their website are accurate and up-to-date. If we discover an error in the price of any offer you have booked, we will inform you as soon as possible and give you the option of cancelling it, or reconfirming the booking at the correct price (in the case of a price error). If we are unable to contact you, the booking will be treated as cancelled and if you have already paid you will receive a full refund.

Credit/Debit Card Transaction Fees

A 3% fee for AMEX only applies and is non-refundable. Not applicable for qualia bookings.
The following feeds apply for Hamilton Island Holiday Homes: AMEX 3%, Visa 1.25% and Mastercard 1.25%

Deposit

The balance of your accommodation must be paid at the time of booking
A 3% fee for AMEX only applies and is non-refundable. Not applicable for qualia bookings.

Cancellation and Amendments

Cancellations and amendments received outside of 30 days of arrival date will be subject to a cancellation fee of 1 nights’ accommodation
Cancellations and amendments received within 30 days of arrival date, ‘No Shows’ and/or ‘Early Departures’ will be subject to a cancellation fee of 100% of the total booking value
Notice of any cancellation, amendment or reduction in reserved rooms must be provided in writing to Hamilton Island Holidays on groups@hamiltonisland.com.au
Notice of any cancellation, amendment or reduction in reserved rooms must be provided in writing to Hamilton Island Holidays on vacations@hamiltonisland.com.au
AMEX fees are non-refundable

The above deposit, final balance and cancellation terms apply to Reef View Hotel, Palm Bungalows, Beach Club and qualia only. For deposit, final balance and cancellation details for Holiday Homes, please click here

Our COVID-19 Terms and Conditions

Flexible Booking Policy in the event of COVID-19 illness

If you have booked direct with Hamilton Island, and you become unwell with COVID-19 or you are required to isolate as a close contact within 7 days prior to your arrival date, we will change your dates with no penalty right up until your arrival date. If you have booked through a travel agent, online travel agent such as Expedia or independent accommodation provider you will need to get in contact with them directly as they may have different terms and conditions.

If you need to change your travel dates for the above reasons, please call our Reservations team on 137 333 between 8.30am - 5.00pm Monday - Fridays or 9.00am – 3.00pm Saturdays. Please note: For Holiday Homes, any change to travel dates must be for the same property. Please note that written documentation of illness will need to be provided as evidence.

Flexible Booking Policy in the event of a Queensland border closure or intrastate restrictions

If you have booked a holiday direct with Hamilton Island, and your travel is impacted by an interstate Queensland border closure or intrastate travel restrictions, please see the below for our terms and conditions related to your travel. If you have booked through a travel agent, online travel agent such as Expedia or independent accommodation provider you will need to get in contact with them directly as they may have different terms and conditions.

If you live interstate:

and have paid your final balance while the Queensland border is closed to your State, if the border closure remains in place over your travel dates, the Standard, Race Week or Festive Season Cancellation Policy will apply
and have paid your final balance while the Queensland border is open to your State, if there is a sudden Queensland border closure after your final balance payment, we will amend your travel dates without penalty.

If you live in Queensland:

and have paid your final balance while there are Queensland intrastate travel restrictions in place, if these travel restrictions remains in place over your travel dates, the Standard, Race Week or Festive Season Cancellation Policy will apply
and have paid your final balance while there are no Queensland intrastate travel restrictions in place, if there is a sudden introduction of intrastate travel restrictions after your final balance payment, we will amend your travel dates without penalty.

Please check Queensland Health and your own State Health website to be certain of what Travel Restrictions apply to you.

Reservations held in credit

If you need to change your travel dates due to illness or border restrictions, you can do so without penalty. You have two options:

If you know the exact dates you’d like to book, we can reserve those dates at time of rebooking (subject to availability)
If you don’t know the exact dates you’d like to rebook, we can hold your booking in credit for up to 12 months for Hamilton Island Holiday Homes (dates can be changed for the same property only) or for up to three years for any of our Hamilton Island Hotels.

Please note, that whilst no penalty applies to change your booking, if your new travel dates fall into a new yearly rate period (rate periods renew 1 April every year), the overall price of your booking may increase according to the new room rates in that period.

Click here to view our general terms

These are the general terms that apply to most Hamilton Island Hotels and Holiday Homes reservations. Every now and then a variation to these may be applicable to special packages or offers. We recommend that you always check the Room or Package inclusions on your Booking Confirmation email to be certain of any specific details that apply to your unique booking.

Hamilton Island minimum age requirement
All guests under the age of 18 must be accompanied by a responsible adult such as a parent, step-parent, guardian who has parental rights and responsibilities for the under 18 year old guest. If a guest is found to be a person under the age of 18 and is not accompanied by a responsible adult, Hamilton Island Enterprises Limited (HIE) may cancel the guest's booking and ask them to leave the island immediately, with the full booking amount being forfeited to HIE under this condition.

Arrival details
For any guest arriving to stay overnight on Hamilton Island, we need your Arrival Details as soon as you have them so that we can do our best to have your room ready on time. We will email you closer to your holiday to obtain these details or you can email us on vacations@hamiltonisland.com.au

Check-in / Check-out
Check-in is 2pm. Check-out is 10am.
We recommend you pack a change of clothes, swimmers, book, sunscreen and sunglasses in your hand luggage so that you can enjoy some pool or beach-time while you wait for your room to be ready.

Flight bookings with Hamilton Island Holidays
If your flights have been booked and paid for directly with the Hamilton Island Holidays, your flight itinerary and e-tickets will be attached to your first confirmation email. It is important that you check your flight itinerary details and spelling of all passenger names as soon as you receive your e-tickets. If any information is incorrect please email us as soon as possible on flights@hamiltonisland.com.au.

Flight e-tickets
Please print your e-tickets and put them in a safe place, ready to take with you to the airport. You may be required to present this document upon check-in and airport security checks. Should you misplace your tickets, please email flights@hamiltonisland.com.au and request new copies.

Flight cancellations and changes
Flights purchased are subject to the terms and conditions of the airline, including applicable fees and surcharges for any amendments or cancellations. If you need to make any changes to your flights, please email us as soon as possible on flights@hamiltonisland.com.au.

If you have booked flights directly with the airline you will need to contact them for any amendments or cancellations.

Virgin Australia Velocity Points
Virgin Australia Velocity Points are valid for some hotel accommodation bookings and only when booking directly with Hamilton Island Holidays – these conditions apply. www.hamiltonisland.com.au/velocity-partnership/terms

Regional Local Packages
If you have booked our Regional Locals Package including return ferry transfers, please refer to the information below.

Two return ferry transfers from Port of Airlie with Cruise Whitsundays are included in the package.
If your booking is for two or more adults, all adult ferry transfers are included in the total package rate (ie. extra charges for the additional adult ferry transfers are included in your total package price).
If your booking is for one adult and one child, the ferry transfer for one child is included as part of your package.
If your booking is for one adult and two children, you will be required to purchase an additional ferry transfer for the second child (or any additional children). Children 12 years and under stay and eat free on Hamilton Island, however Cruise Whitsundays operates privately and therefore only two ferry tickets are included in this package.
To purchase additional tickets or to view the ferry timetable, please visit www.cruisewhitsundays.com.au.

Third party promotions and prizing
Hamilton Island room nights cannot be purchased for the purpose of third party promotions and prizing.

Travel Insurance
We recommend that you purchase travel insurance to cover cancellations, travel delays and other unforeseen incidents and accidents.

Click here for qualia general terms

Click here for Reef View Hotel general terms

Room Rates

Rates can be room-only or with breakfast included
Rates are based on Single Share (one adult), Twin Share (two adults) or Family Share (two adults and two children 12 years or under staying in existing bedding)
As long as the maximum room occupancy (see next section called Maximum Occupancy) is not exceeded, extra adults can be added at $60 per person per night in existing bedding or $45 per person per night in a rollaway bed. Additional adults need to be requested at the time of booking and rollaway beds are subject to availability
Rates are quoted in AUD and include 10% GST
Rates will increase from 1 April 2022.

Maximum Occupancy

Garden View, Coral Sea View, Two Bedroom Terrace Suites rooms cater to a maximum of four (4) persons per room
King Coral Sea View, Reef Suite and One Bedroom Terrace Suites cater to a maximum of two (2) persons per room
Reef Family rooms and Presidential Suites cater to a maximum of six (6) persons per room
All rooms can include children
Cots are available on request for infants.

Age requirement

Reef View hotel caters to guests of all ages, as long as any guest under the age of 18yrs is accompanied by an adult.

Kids Stay and Eat Free

Is available to families staying at the Reef View hotel
Stay Free – children 12 years and under can stay free in existing bedding
Eat Free – children 12 years and under can eat free in participating restaurants, when dining with their parents and choosing from the kids’ menu
Kids Eat free is for dine in only. (Takeaway/delivery or room service is not part of the program)
Kids Eat free is only available when a minimum of one main adults’ meal is ordered.

Minimum Stay

If booking on a regular nightly room rate, there is no minimum stay requirement at the Reef View hotel
If you are booking during Festive Season, a 4 night minimum stay applies ONLY IF your booking includes the 31st December
If you are booking on a special rate, package or offer, there will most likely have been a minimum stay requirement. Check your Booking Confirmation details for clarification.

Credit Card Fees

A 3% fee for AMEX only applies and is non-refundable.

Click here for Palm Bungalow general terms

Room Rates

Rates can be room-only or with breakfast included
Rates are based on Single Share (one adult), Twin Share (two adults) or Family Share (two adults and two children 12 years or under staying in existing bedding)
Rates are quoted in AUD and include 10% GST
Rates will increase from 1 April 2022.

Maximum Occupancy

Palm Bungalows cater to a maximum of two (2) adults OR two (2) adults & up to two (2) children (0-12 years) sharing a divan, with pull-out trundle bed, but cannot exceed four (4) guests in total.
Cots are available on request for infants.

Age requirement

Palm Bungalows cater to guests of all ages, as long as any guest under the age of 18yrs is accompanied by an adult.

Kids Stay and Eat Free

Is available to families staying at Palm Bungalows
Stay Free – children 12 years and under can stay free in existing bedding
Eat Free – children 12 years and under can eat free in participating restaurants, when dining with their parents and choosing from the kids’ menu
Kids Eat free is for dine in only. (Takeaway/delivery or room service is not part of the program)
Kids Eat free is only available when a minimum of one main adults’ meal is ordered.

Minimum Stay

If booking on a regular nightly room rate, there is no minimum stay requirement at the Palm Bungalows
If you are booking during Festive Season, a 4 night minimum stay applies ONLY IF your booking includes the 31st December
If you are booking on a special rate, package or offer, there will most likely have been a minimum stay requirement. Check your Booking Confirmation details for clarification.

Credit Card Fees

A 3% fee for AMEX only applies and is non-refundable.

Click here for Beach Club general terms

Click here for Hamilton Island Holiday Homes general terms

Room Rates

All prices are quoted in AUD and include 10% GST.
Rates will increase from 1 April 2022.

Maximum Occupancy

Hamilton Island Holiday Homes maximum occupancy differ according to Holiday Home. Check your Booking Confirmation for specific details.

Age requirement

Hamilton Island Holiday Homes cater to guests of all ages, as long as any guest under the age of 18yrs is accompanied by an adult.

Minimum Stay

There are minimum stay requirements dependent on the property selected, and the time of year click her to find out more: https://www.hamiltonislandholidayhomes.com.au/about-your-stay/seasonal-pricing

Credit Card Fees

A 3% fee for AMEX and a 1.25% fee for Visa and Mastercard applies and is non-refundable.

Buggies
If you are staying in a Holiday Home, the number of buggies included for each property varies based on property size and standard. Please refer to your specific property’s information page on www.hamiltonislandholidayhomes.com.au.

These are the general terms and conditions for buggies:

A full and current driver’s license is required to obtain use of a Golf Buggy
Please be aware that as a condition of use, a $0 hold will be placed on your credit card when collecting your buggy
Any repairs or replacement costs incurred due to damage whilst in your care is your responsibility
You have the option to purchase a $12 per day damage waiver to protect against accidental damage. If the buggy is damaged and the waiver has not been purchased then $1,500 is charged to your credit card until the damage and cost has been assessed
Queensland Department of Transport and Main Roads have set out the following condition for use for all buggies operating on Hamilton Island
- Authorised drivers must be a minimum age of 21 years old and hold a current driver’s license to drive the vehicle.
- A passenger less than six months old must be restrained in a rearward facing infant restraint, located in the front seat and secured to an engineered anchor point and fitted seatbelt.
- A passenger at least six months old, but less than four years old must be restrained in an approved forward facing child restraint and secured to an engineered anchor point and fitted seat belt.
- Children are not permitted to travel on the lap of another passenger.
- A passenger at least four years old, but less than seven years old must be restrained in an approved forward facing child restraint or by a seatbelt.
- A passenger four years old and above must not occupy the front passenger seating position if there is another passenger who is less than four years old.

Holiday Homes Additional General Terms

Images on the Hamilton Island website are indicative of the Holiday Home you have booked. Please be aware that each property is subject to change visually based on the property owner replacing or changing contents or modifying their property.
In the event that the property you have selected is removed from the Letting Pool, you will be notified and we will endeavour to offer you a suitable alternative. Should an alternative holiday property option not be suitable for the period of your stay, you may cancel the accommodation booking without penalty.
Only Yacht Club Villa stays of five nights or more receive a complimentary mid-stay clean. If you would like to enquire about mid-stay cleans please contact Hamilton Island Holidays on 1800 370 811.
Guests may not have parties, functions or events in their Holiday Home unless prior written permission has been obtained from Hamilton Island Holiday Homes on behalf of the property owner. If permission is granted, our Hamilton Island Events team can assist you with setup and catering, subject to their availability and at an additional cost.
If your Holiday Home comes with Bonus Inclusions, these are based upon the combined cost of one buggy hire, one hour kayak hire for a family (2 adults/2 children) and two meals per day for two children under 12yrs of age eating at the participating Kids Eat Free restaurants – see Kids Stay and Eat Free. The exact value of inclusions will depend on the number of guests (adults and children) in the traveling party, number and type of non-motorised watercraft engaged in during any given day or per property. There is no limit on how many non-motorised watercraft Hamilton Island Holiday Homes guests choose to participate in during one day. Non-motorised watercraft are defined as Kayaking, Stand Up Paddle Boarding, Catamarans, Windsurfing and Snorkelling. Inclusions are available for guests are staying in Hamilton Island Holiday Homes managed properties only. Inclusions value is not transferable or refundable for cancellations or ‘no shows’ and cannot be substituted as a monetary value. For more information contact 1800 370 811.

Travel Insurance
We recommend that you purchase travel insurance to cover cancellations, travel delays and other unforeseen incidents and accidents.